With its responsive design, Employee Portal looks and works great on a smartphone, tablet, laptop or desktop.
Are you ready to accelerate your growth and increase operational efficiencies? SWBC PEO provides integrated HR technology platforms without system start-up and other fees associated with software purchases and maintenance.
Call us today at 830.980.1200 or click below to request a free consultation.
EMPLOYEE SELF-SERVICE Portal
Give your employees and managers easy access to the HR and payroll information they need from any device.
The SWBC PEO Employee Portal makes it simple for your employees to view and download important HR and payroll-related information all by themselves—any time, from any device. Creating a modern self-service experience leads to empowered employees and fewer interruptions that slow down productivity.
The SWBC PEO Employee Portal enhances the employee experience with an easy-to-use interface that we customize with your company logo, colors and drop-down menus.
At work or on the go, managers can easily review and approve time off requests—even on mobile devices.
Multi-factor authentication verifies a user’s identity and provides additional security against unauthorized access.
Employees can quickly retrieve their username or reset their password without assistance from support staff.
The Employee Portal dashboard puts information and tools related to pay, benefits, PTO, and HR support at your employees’ fingertips. All of this along with full Spanish support provides an employee-centric experience that leads to higher satisfaction and retention.
With role-based security, you can choose what managers can see while restricting certain types of information (e.g., employee pay details, social security numbers).
The Manager Portal reduces the administrative burden on your managers. They can easily approve time off requests and look up employee details for members of their team. And because they do it all within the same environment they use as an individual employee, there’s no need to spend time learning a new system.
The Employee Portal can incorporate your logo and background image to provide users with a familiar experience and reinforce your brand.
The average small business owner spends 25% or more of their time handling employee-related paperwork. Factor in recruitment, hiring, and training, and that jumps up to 35-45% of your time—leaving you with less time to devote to your business. SWBC PEO can help relieve the HR administrative burdens and provide you with state-of-the-art technology platforms.
Source: napeo.org
Employee Information & Tools
- Benefits details and enrollment
- Pay stubs
- Paid Time Off requests (and approvals for managers)
- Document management (e.g., policies, handbooks)
- Personal contact and employment information
- Company event and holiday calendar
- Tax documents (e.g., W-2)
- HR support contacts
- Company-wide announcements
Manager Self Service Portal
The SWBC PEO manager self service portal gives you the tools you need to manage your team easily, securely and efficiently. Make employee changes such as pay rate, status or position changes with the click of a button. Track licenses and certifications and receive reminders at various date intervals when its time to renew. You will be notified when payroll is ready for your review and approval and you will be able to do both in the portal from any device - anywhere.
New Hire Onboarding
Simplify complex paperwork, improve data accuracy, and get new hires focused on their job faster.
The first few days of an employee’s job are critical to setting them up for success. Unfortunately, new hire paperwork and formalities can bog down the process and lead to lower employee productivity and satisfaction.
Onboarding provides a simple, step-by-step process that can be completed on any device, from anywhere. Say goodbye to paper forms and dramatically reduce the time needed to accurately capture employee data.
New employees can quickly complete required employment forms, view organization charts, watch videos, and more.
Create custom onboarding plans for both new hires and internal movement of employees from one position to another.
The Employee Portal allows employees to access forms, videos, calendars, policies, and benefit information at any time.
New hire and other employment documents can be securely tracked and stored electronically. Digital signatures can be easily captured for complete and auditable records.
Time and Attendance Tracking
Streamline time tracking with consistent, fair rules.
SWBC PEO’s timekeeping software empowers employees and managers to simplify and automate routine tasks including:
- Approving timesheets
- Correcting exceptions
- Responding to time-off requests, and
- Managing schedules with flexible workflows.
Our software includes a robust pay calculation engine, automated notifications, configurable reports, and real-time access to accurate time information that in turn helps you minimize compliance risks.
- Drive efficiencies by simplifying routine time and attendance tasks.
- Improve compliance and mitigate risk with automatic updates to available pay rules.
- Reduce the administrative burden of managing employee attendance and accruals.
- Assign and track employees’ schedules with ease.
- Gain strategic insights through real-time reporting at the click of a button.
- Stay ahead of the curve with proactive notifications to help you align with organizational goals.
- Get easy, instant access to important information, including timesheets and schedules.
- Enjoy multiple user-friendly ways to enter and review time information, including by timeclock, web, and mobile.
- Easily manage time-off requests, schedules, timecards, overtime requests, and more via a curated employee portal.
- Conveniently launch routine tasks in the mobile app with the tap of a smartphone.
Performance Management
With today's challenges in finding and hiring new employees, retaining your top contributors has never been more important. SWBC PEO's Performance Management system allows you to track manager and employee reviews, quickly set team and employee goals, and solicit employee feedback. With a modern performance management program, you get the data you need to see who your high performers are, and which employees need help to improve.
Give your managers the tools to create achievable goals for their employees that focus on frequent feedback and coaching. With consistent coaching and development planning functionality, managers can provide timely and constructive feedback to employees.
E-learning: swbcU
Meeting the learning and development needs of employees is as challenging as it is critical. With swbcU, we’ve created an all-in-one platform that’s customizable and brings together robust features including:
- Access to an intuitive Learning Management System (LMS)
- An expansive eLearning catalog
- Curated learning paths
- Gamification through social learning for increased employee engagement
Applicant Tracking System
Find qualified candidates, assess skills, and streamline communication so you can hire the right talent faster.
Replacing an employee is expensive, time-consuming, and extremely difficult in today's competitive job market. Let SWBC PEO help you create an efficient and modern hiring process to help you attract top talent. If you are interested in maximizing your recruiting efficiencies and speed-to-hire to find, manage, and hire qualified candidates, contact SWBC PEO for a free demo today. The powerful yet configurable SWBC PEO ATS is designed to enhance and streamline the hiring process and it includes the following:
- Integrated career portal
- Post positions to multiple job boards including: Indeed, LinkedIn, and Monster
- Custom position assessment questions
- Candidate workflow management
- Analytics and reporting tools
Post jobs on your website career portal plus job boards and social media like Indeed, LinkedIn, and Facebook with a single click.
Score and rank candidates as they apply. Automatically screen out candidates that don’t meet minimum qualifications.
Improve engagement and time-to-hire by communicating with candidates through automated email messages and SMS texting.
Automatically review and filter resumes for keywords and skills that match your jobs’ requirements.
Benefit Enrollment
Enrolling in benefits using paper forms can be cumbersome and confusing for employees. Simplify the process with secure, electronic enrollment. Your employees can sign up for benefits easily from any device and make better, more informed choices. And with an online view of enrollment status across your workforce, you can ensure that selections are properly completed.
You already know how challenging it can be to manage open enrollment and benefits for new hires, especially if you’re still using paper forms. With electronic enrollment, employees are guided step-by-step through the process for the specific benefits for which they are eligible.
Alerts let employees know when required information is missing, taking the manual effort out of following up to ensure selections are completed.
Your staff will appreciate the convenience and time savings of electronic enrollment. And with an intuitive user experience, your employees can easily manage dependents, compare plan options, and make informed selections across employer-sponsored and voluntary benefits.
An intuitive user experience and online tools help employees make selections that fit their needs.
The entire process from onboarding to benefits enrollment and payroll is integrated, minimizing the time required to complete each step while reducing the potential for errors.
Employees who are better informed about their benefit options can more confidently enroll in the right plans, thereby saving premium costs.
Security Features
Cybersecurity risks are a reality for virtually all businesses, and that is why SWBC PEO takes them so seriously.
You need a partner you can trust with the experience and expertise that can help you manage complex administrative HR tasks associated with onboarding new employees, processing payroll and ensuring compliance with all employment-related reporting requirements.
SWBC leverages an enterprise information security program to protect the information you share with us. We employ industry best practices and leading information security technology and processes to protect your valuable information. In addition, we have a dedicated internal security team supported external resources to protect your information. Finally, we verify and monitor our partners through our enterprise contract and supplier management team to ensure our partners meet our high standards.
Below are a few facts about our program:
- SWBC engages multiple external firms to audit our enterprise information security program and our more than 300 security controls.
- SWBC monitors and tests our technology with internal and external security teams to detect and respond to threats 24/7.
- SWBC’s enterprise security team supports PEO operations to identify risks, respond to incidents, and recover operations quickly.
- SWBC trains our employees on threats and tactics cyber criminal use to use to disrupt our operations and threaten the services we provide to you.
- PrismHR, our payroll software, is hosted in a private cloud at a leading enterprise cloud provider, which is subject to regular third-party audits.
- PrismHR employs multiple features to prevent unauthorized access to its system and protect client data, including multi-factor authentication, strict password rules, IP address control and role-based security.
- PrismHR’s cloud provider adheres to the latest security, control and performance standards including ISO 27002 and 27001, PCI-DSS, SSAE16, SOC 1, 2 and 3 compliance and Privacy Shield, Content Protection and Security Standard requirements.
- PrismHR is constantly implementing learnings that increase security beyond its existing high standards, including adding new state-of-the-art security tools and procedures.
REQUEST A CONSULTATION
This form is for new business inquiries only. If you are a current PEO Client or Employee that needs help, please call support at (830) 980-1200.