Coley

Coley

Case Study

Coley & Associates, Inc.

Published on August 31, 2022

Client Profile:

Government Contractor
Number of Employees & Volunteers: 35+
Location: San Antonio, TX
SWBC PEO client since 2019

Coley

With SWBC PEO’s expertise and cost-saving measures, Coley was able to secure more government contracts.

Since 2001, Coley & Associates, Inc. (Coley), a Service-Disabled, Veteran-Owned small business has delivered innovative information technology, training, and leadership development solutions to Government agencies. To date, Coley has won eight major contract vehicles, 159 individual contracts, and three grants valued at well over $100 million dollars. As a successful government contractor, they understand the price-sensitive nature of the government-contracting business and have utilized a PEO for many years to help them remain more competitive, while offering their employees a strong benefits package.

Key Successes:

By switching PEO providers, Coley realized a 60% reduction in PEO administration costs.
SWBC PEO helps Coley save over 15% in fringe benefits costs, in turn making them a more competitive government contractor.
SWBC PEO helps Coley offer their employees an extensive benefits package, allowing them to stand out in a tight labor market.

Office paperwork

The Challenge

Working in a price-sensitive industry such as the government contract space means every dollar counts. For small businesses such as Coley, it’s critically important to keep back office costs low. Hiring in-house staff to manage payroll and HR-related duties can be expensive, increasing their operating costs and making them less competitive. However, the conundrum with offering no or less-robust employee benefits in order to reduce costs means lack of access to a strong pool of talent. In a tight labor market, perks like a competitive benefits package can make all the difference in attracting the right talent—the talent needed to serve their government-entity clients.

In addition, as a government contractor, Coley operates nationally. Keeping up with all of the different HR laws and payroll tax requirements across many states can become overly burdensome, especially where a mistake could cost a company dearly.

“I wholeheartedly recommend SWBC PEO to government contractors who are looking for a winning edge.”

Jack Coley

CEO/Founder, Coley & Associates, Inc

The Solution: Competitive Benefits and Then Some

Coley has always understood the value of a Professional Employer Organization (PEO). They understand the benefit of having a knowledgeable partner that can take over stressful and time-consuming tasks such as payroll, benefits, HR, and compliance so they can focus on building their business and serving their employees and clients. Coley has worked with multiple PEOs in the history of their organization, but because operating expenses can literally mean the difference between winning and losing a contract, they have to ensure their PEO partner can provide the most competitive rates—and, ideally, provide stellar customer service—and SWBC PEO did just that. “We’ve used several PEOs, and our biggest challenge with other PEOs is their payroll and benefits cost were too high, making us uncompetitive in the government contracts market,” said Jack Coley.

The Results: Cost Savings

By switching to SWBC PEO from their previous PEO provider, Coley saved 60% in PEO administration costs. This is a significant savings that helps Coley compete as a government contractor where profit margins are razor thin and can make the difference between winning or losing a contract bid!

Additionally, SWBC PEO offered a more competitive employee benefits package and additional cost savings that they were able to pass on to their employees in the form of lower-cost benefits and higher salaries. According to Jack Coley, their ability to properly staff is critical in the government contracting business. Coley must demonstrate its ability to staff specific to meet contract requirements and then show how they plan to retain staff and minimize turnover. “SWBC offers an extensive benefits package that we offer to our employees. Many of the offerings exceed the traditional health, dental, and vision benefits offered by other companies and at a lower cost to me and my employees. These bonus benefits help us stand out in a tight labor market and recruit and retain qualified staff that give us a competitive advantage,” said Jack Coley.

SWBC PEO helped Coley reduce their HR-related operating costs—all while focusing on keeping them compliant with countless HR regulations—enabling them to reach more competitive prices in their market and ultimately win more government contracts. “I, wholeheartedly, recommend SWBC PEO to government contractors who are looking for a winning edge,” said Jack Coley.

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